# Privacy Policy - Last Updated: 20 May 2025
**Prep For Rent** ("us", "we", or "our") operates the Prep4Rent software solution (the "Service").
## Information Collection And Use
We collect several different types of information for various purposes to provide and improve our Service to you. The main purpose of the data collected is to manage your business in the service industry. Your data may also be used for promotion of your business via an online marketplace.
## Types of Data Collected
### Personal Data
While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you ("Personal Data"). The only personal information we collect is your name, phone number, email address and optionally your address. Your address is needed for estimation of travel distances.
Subject to your consent and where functionality permits, we may gather job-related data directly from external systems. This connection to external systems is facilitated on your behalf and with your explicit permission. The data procured from these external systems is solely utilised to assist you in planning and executing work efficiently. Any data transmitted back to the external systems is conducted on your behalf, aimed at conserving your time.
These external systems may encompass third-party applications under the control of real estate agents, landlords, and property managers. Your connection to these external systems constitutes an agreement between you and the aforementioned parties. Any service costs associated with your connection to these external systems are your responsibility.
Your acceptance of each privacy agreement for each external system is presumed upon connection, and your utilisation of their data within Prep4Rent is deemed as fair use. Please ensure you have read and understood the privacy policies of these external systems before connecting.
## Use of Data
**Prep4Rent** uses the collected data for various purposes...
## Data Retention
For customers who have active subscriptions, your data will be retained for up to **5 years**. After a subscription is cancelled, your data will be purged after 2 months.
## Data Storage
Your data is held in a secure data centre on the Australian east coast.
## Changes To This Privacy Policy
We may update our Privacy Policy from time to time...
# Disclaimer
The information contained on the **Prep4Rent** software solution (the "Service") is for general information purposes only.
**Prep4Rent** assumes no responsibility for errors or omissions in the contents of the Service.
In no event shall **Prep4Rent** be liable for any special, direct, indirect, consequential, or incidental damages or any damages whatsoever, whether in an action of contract, negligence or other tort, arising out of or in connection with the use of the Service or the contents of the Service.
**Prep4Rent** reserves the right to make additions, deletions, or modification to the contents on the Service at any time without prior notice.
## Backup and Recovery
Our service includes basic backup and recovery services. However, this does not cover accidental deletion of data by the user.
**Prep4Rent** assumes no responsibility for the loss of data due to accidental deletion or due to infrastructure failure.